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Raffle Do (TM) version 1.0 for MS-Windows Instruction Manual RESOLUTIONS NOW P.O. BOX 443 BLUE ISLAND, 1L. 60406-0443 copyright, 1992 Philip Rodgers, Jr. All rights reserved. IMPORTANT Read this license agreement carefully before using this software. Use of this software binds you to the terms of this license agreement. Do not use this software if you do not agree to the terms of this agreement. LICENSE AGREEMENT - SINGLE USER The Raffle Do (TM) software is not "Public Domain" or "Freeware". Raffle Do is "Shareware". This is a single user license. Registering Raffle Do for use on more than one computer may require a Multiple User or Site License. 1. COPYRIGHT. Raffle Do is copyrighted 1992 and the copyright owner is Philip Rodgers, Jr. d.b.a. Resolutions Now ("Licensor"), located at P.O. Box 443, Blue Island, IL. 60406- 0443. All Raffle Do source code files and documentation ("the software") are protected by United States copyright laws and international treaty provisions. 2. TRADEMARKS. "Raffle Do", the Raffle Do icon and "Resolutions Now" are trademarks of Philip Rodgers, Jr. 3. GRANT OF LICENSE. Non-registered users of this software are granted a limited license to transfer one copy of the non-registered (i.e. unregistered) software to a single hard drive on a single computer and produce one copy of all documentation for evaluation on a private non- commercial basis, for the express purpose of determining whether the software is suitable to their needs. The evaluation period is not to exceed 30 days. At the end of the evaluation period, you are required to either register your copy by sending the payment as stated in the documentation or discontinue using it and discard all copies thereof. Registered users ("Licensee") are granted a non-exclusive license to transfer one copy of the registered software to a single hard drive on a single computer and produce one printed copy of all documentation. Registered users may also make one copy of the software for backup or archival purposes. The software may not be used on a computer that is part of any network. Licensee shall pay Licensor a license fee as stated in the documentation after which Licensee shall become a registered user with a fully paid license. Any other uses may require a Multiple User or Site License. You may reproduce and distribute copies of the non-registered Raffle Do software, subject to the limitations stated herein, and on the express condition that you do not receive any commercial benefit or other compensation. The recipient(s) to whom you distribute this software must agree to the terms of this Agreement, including the payment of the stated Licensee fees to Licensor upon becoming registered users. Distributors of user-supported software libraries (i.e. operators of electronic bulletin boards, shareware vendors) that charge a disk fee must obtain written permission of Philip Rodgers, Jr. to distribute non-registered copies of Raffle Do. 4. RESTRICTIONS. Except as provided herein, you may not rent, lease, sub-license or otherwise redistribute Raffle Do. You may not reverse engineer, decompile or disassemble the software. U.S. Government Restricted Rights: Use, duplication or disclosure by the U.S. Government is subject to restrictions as set forth in subparagraph (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 or subparagraphs (c) (1) and (2) of the Commercial Computer Software - Restricted Rights at 48 CFR 52.227-19, as applicable. Contractor/Manufacturer is Resolutions Now, P.O. Box 443, Blue Island, IL. 60406-0443. 5. WARRANTY DISCLAIMER. THE RAFFLE DO SOFTWARE IS LICENSED "AS IS" WITHOUT ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL THE LICENSOR BE LIABLE FOR DAMAGES, INCLUDING ANY LOST PROFITS OR INCIDENTAL AND CONSEQUENTIAL DAMAGES, EVEN IF THE LICENSOR HAS BEEN ADVISED OF SUCH DAMAGES. Information in this document is subject to change without notice and does not represent a committment on the part of Philip Rodgers, Jr. No part of the PRINTED instruction manual may be reproduced or transmitted in any form or by any means, without the express written permission of Philip Rodgers, Jr. In other words, the on-disk manual and paper- bound instruction manual may not be reproduced or distributed in PRINTED (hardcopy) form. Microsoft and MS-DOS are registered trademarks of the Microsoft Corporation and MS-Windows (i.e. Windows) are trademarks of the Microsoft Corporation. IBM and PC-DOS are registered trademarks of International Business Machines. DOS refers to both MS-DOS and PC-DOS operating systems. Raffle Do was produced with Visual Basic, copyright 1991 Microsoft Corporation. PSETUP.DLL, PSETUP.DEF and VBRUN100.DLL were developed by Microsoft Corporation, copyright 1991. To register an UNREGISTERED copy of Raffle Do, choose Registration from the Help menu in the main window of Raffle Do. RaffleDo.hlp will display registration information. The comments form and another copy of the license agreement is also available. Choose Print Topic from the File menu of the help window to get a printout. Follow instructions listed on the forms. Address all inquires to: Resolutions Now Customer Support Dept. P.O. Box 443 Blue Island, IL. 60406-0443 Document Number: RN-0101 Table of Contents ================= Conventions 5 Section One Overview 7 Section Two SetUp 9 Section Three Quick Start 13 Section Four The Main Window 15 The Print All dialog box 19 The Print One dialog box 21 Section Five Numset 23 Section Six Printers 26 Glossary 30 To register an UNREGISTERED copy of Raffle Do, choose Registration from the Help menu in the main window of Raffle Do. RaffleDo.hlp will display registration information. The comments form and another copy of the license agreement is also available. Choose Print Topic from the File menu of the help window to get a printout. Follow instructions listed on the forms. - Page 5 - CONVENTIONS ============ Terms With The Same Meaning --------------------------- Sequential number, raffle ticket number and ticket number are the same. Template, page and sheet are the same. Printing and output are the same. Uninstall and delete are the same. All CAPS refer to command buttons or the name and status of an option. Audience -------- Resolutions Now assumes that users already have knowledge of developing raffle tickets. Raffle Do will automate the production of templates for raffle ticket stubs & sequential numbers. If you make your own raffle tickets without automated machinery, Raffle Do will decrease production time by offering the options of only printing sequential numbers, the stubs or both. There are at least two methods of producing the raffle ticket body (the information concerning your event) once the templates are completed. You can use a laser or compatible printer or copying machine. If you use a printer to produce the templates and body, choose the correct paper stock to produce the templates. Then create the body with another application and run the templates through the printer again to add the body. A faster alternative exist if you use a copying machine to print out the body. After producing the templates, make a heavy paper stock copy using the copying machine. Then create the body with another application. Run the heavy stock paper templates through the copying machine again to add the body. Reduce two runs to one by taping the body on the copying machine platen glass, then copy the templates as stated earlier. This method is faster if your copying machine has an automatic feed for heavy card stock. Choose a lighter weight paper and use the automatic feed to greatly reduce print time. - Page 6 - An important note: Print one or a few template stacks and reuse them if you utilize the copying machine. Printing a template stack may take a long time, depending on your PC and laser printer speed and the size of the template stack. Consider printing large template stacks with horizontal sequential numbers. You can easily increase an existing template stack if it has horizontal sequential numbers. Creating additional template stacks and increasing an existing template stack are two strong suits of Raffle Do. The numbering system program, Numset, can be used to sequentially number any material you can run through a laser or compatible printer. The procedure for performing this process is straightforward. Configure the layout, confirm it by reviewing the on-screen template and then print it. - Page 7- SECTION ONE =========== OVERVIEW -------- Raffle Do outputs raffle ticket templates to laser printers. Templates include headings (name, address, city, state, phone, and sequentially incremented numbers). Four or eight ticket headings are printed per page (template). Additional features include: - Choose either 4x1UP or 4x2UP raffle ticket template. 4x1UP template has four large tickets; 4x2UP template has eight smaller tickets. - Print up to one million tickets, numbered 0 to 999999. - You can start at any number between (0 and 999996) and end at any number between (3 and 999999). - Raffle ticket sequential numbers can print either horizontally (descending in a lateral order across a template) or vertically (descending in order through each template). To see an example, press F1 key for Help and search for "raffle ticket sequential numbers". - The design bar permits quick access to frequently used functions. - Choose one of two fonts to print the headings (helvetica or times roman). For raffle tickets, the name, address, city, state and phone labels are printed in font size nine. Sequential numbers are printed in font size twelve. In Numset, all labels (numbers with or without leading and/or trailing text) are printed in size nine. - One of the best advantages of Raffle Do is its ability to print only one template for replacement purposes. Don't worry when one or more templates become unusable. Simply print backup copies of one or more templates. - For easy viewing, the main window displays a simulated template magnified at approximately 1.5 times the actual size of a letter size template. Raffle Do takes full advantage of Windows' WYSIWYG features. - Error detection intercepts erroneous keyboard input to reduce errors. - The Escape feature will halt template stack printing. Raffle Do includes Numset, an automated numbering system program. Number any material just like a real numbering machine would. Help Facility ------------- An on-line standard Windows help file is available for Raffle Do. In the main window & dialog boxes, press F1 key to instantly retrieve information regarding it. To get context-sensitive help for the main window or a dialog box, set the focus in the affected windows or dialog box. Then press F1 key to retrieve help - Page 8 - specifically concerning it. On-line help is offered for the main window, the Print All dialog box, the Print One dialog box and the Numset dialog box. Shortcut and Quick Access Keys ------------------------------ Shortcut Keys You can operate Raffle Do without the use of a mouse, if necessary. The shortcut keys for the main window are the ALT, ARROW, SPACEBAR, and RETURN keys to access and navigate through the menus. Use the TAB key to access the scroll bars and the PAGE UP, PAGE DOWN, and ARROW keys to move the simulated on-screen template with the scroll bars. The Print One, Print All and Numset dialog boxes have the TAB, ALT, ARROWS and ENTER shortcut keys. Use the TAB key to switch the cursor or set the focus among the controls. Consult the MS-Windows user's manual for further information concerning shortcut keys. Quick Access Keys The menus in the main window have the only available Quick Access Keys: F1: opens the help file with context sensitive help on the windows or dialog box with the focus F2: opens 4x1UP raffle ticket template F3: opens 4x2UP raffle ticket template F4: opens Numset dialog box F5: opens the Print All dialog box F6: opens the Print One dialog box F7: blanks the currently active raffle ticket label F8: resets all raffle ticket labels to default setting F12: displays a message box with an option to end operation of Raffle Do Ctrl+F2 to F5: changes the number format of raffle ticket or Numset sequential numbers Ctrl+P: opens the Printer Setup dialog box for Windows Printers Supported ------------------ Raffle Do supports ALL laser printers that support MS-Windows 3.0 and higher.Ink Jet and Bubble Jet printer are also supported. The use of the printer's automatic feed for printing raffle tickets is recommended. See page 26 for more information on printers, including manual feed settings for your printer. - Page 9 - SECTION TWO ============ SETUP ----- Before installing Raffle Do, ensure that your computer and operating system meet minimum hardware and system requirements. Hardware and System Requirements -------------------------------- - IBM or compatible PC with a 80386 processor or higher - A hard disk with 600KB of available space to store Raffle Do; 2MB of additional space for the printing process - A mouse (optional) - An EGA or higher resolution monitor - MS-DOS or PC-DOS 3.1 or higher (or an equivalent DOS that supports Windows) - MS-Windows 3.0 or higher, operating in standard or enhanced mode - 2MB of RAM - A laser jet, ink jet or bubble jet printer compatible with MS-Windows 3.0 or higher Files Included On-Disk ---------------------- Raffle Do includes one or two 5.25" or one 3.5" floppy diskettes(s) with these files: - raffledo.exe the Raffle Do program for MS-Windows 3.x - raffledo.fle file that stores font and printer information - raffledo.hlp Windows help program for raffledo.exe - psetup.dll a printer setup program for Windows - psetup.def Windows definitions file, required for psetup.dll linking - raffledo.txt this document - vbrun100.dll run-time module for raffledo.exe - goraffle.exe program to install/uninstall Raffle Do files - readme.now text file with the latest information on Raffle Do - vendor&.bbs shareware vendor and BBS Sysop information Before installing Raffle Do, ensure that all files listed above are included on the Raffle Do disk(s). Consult your DOS or MS- Windows user's guide on how to view files on a diskette. If any files are missing, do not attempt to operate raffledo.exe. Contact Resolutions Now or the vendor that sold you Raffle Do. RAFFLEDO.EXE, RAFFLEDO.FLE, RAFFLEDO.HLP, AND RAFFLEDO.TXT MUST BE IN THE SAME DIRECTORY. GORAFFLE.EXE WILL COPY ITSELF TO THAT DIRECTORY. VBRUN100.DLL MUST BE IN THAT DIRECTORY OR THE VISUAL BASIC ("VB") DIRECTORY. PSETUP.DLL AND PSETUP.DEF MUST BE IN THE SAME HARD DRIVE AND DIRECTORY AS YOUR WINDOWS SYSTEM FILES. - Page 10 - ** NOTE FOR USERS WITH VISUAL BASIC OR SOFTWARE DEVELOPED WITH ** VISUAL BASIC If you use Visual Basic for Windows or have software developed with it, follow these instructions before installing Raffle Do. Search for PSETUP.DLL and PSETUP.DEF in the directory that contains Windows system files. If they exist, compare its file information to the PSETUP files on the Raffle Do disk. If your copies of these files are updated, customized or the same version, do not move them. If the Raffle Do disk contains an updated version of these files, you can replace your old PSETUP files. Delete or move them before installation. If you use Visual Basic, make sure Visual Basic files are in their original directory named "VB" and not in a subdirectory. All Visual Basic programs will search for VBRUN100.DLL in the VB directory of your hard drive if it is not in the same directory of the program. Goraffle will not install VBRUN100.DLL. If you do not have Visual Basic, but have a program developed with it, you have two options: (1) create a directory named "VB" at the root directory of your hard drive. Move your copy of VBRUN100.DLL to the VB directory. All programs developed with Visual Basic will find VBRUN100.DLL and operate correctly. (2) Retain present location of VBRUN100.DLL on your hard disk. Goraffle will copy VBRUN100.DLL to the same directory it copied the Raffle Do files to. **** END OF NOTE **** Backup Copies ------------- Before installing or running Raffle Do, make a backup copy of the Raffle Do diskette(s). Consult your DOS or MS-Windows user's guide on how to make a copy of a diskette. Read Documents Before Running Raffle Do --------------------------------------- Read this document and readme.now before running Raffle Do. Running Installation Program (GORAFFLE.EXE) ---------------------------------------------- Goraffle.exe installs (copies) / deletes Raffle Do files to / from your hard disk. Your autoexec.bat, config.sys and win.ini files WILL NOT be altered. ONLY INSTALL RAFFLE DO FROM THE DOS PROMPT. - Page 11 - To install Raffle Do from DOS: 1. Insert Raffle Do disk 1 into correct floppy drive. 2. Switch to the drive with Disk 1. 3. At the prompt type GORAFFLE then press the return key. 4. Goraffle begins. On the screen a query box appears. Insert "Y" to continue to the main menu box. Choose one of three options: OPTION 1 starts a query session to set source and destination drives and directories. Next, a full screen menu appears. Answer "Y" to confirm choices and initiate installation. Answer "N" to change a choice. Note that Goraffle searched the directory with Windows system files and VB (if VB exists) directory for PSETUP and VBRUN100.DLL files, respectively. If these files were not found, Goraffle will install them. Once installation begins, Goraffle displays file copy information. Goraffle will then end and switch to the destination drive and directory. OPTION 2 displays a query box. Answer "Y" to start a query session to retrieve drive and directory with an Unregistered copy of Raffle Do. Raffle Do files in this directory are deleted when installation begins. Goraffle will then proceed as stated above. OPTION 3 starts a query session to retrieve drive and directory with Raffle Do files for deletion. All files in the stated directory are displayed. A message states that all files shown will be deleted. Confirm deletion and the DOS Delete command will prompt you to confirm deletion again. Answer "Y" to delete files and its directory. Then, if PSETUP files are found in the directory with the Windows system files, answer "Y" to delete them. Otherwise, insert "N". Goraffle will then end. Run Goraffle from the Raffledo disk or move it to another drive or directory before deleting Raffle Do files. All errors are self-explanatory. To correct most errors, Goraffle displays a menu with several options. Errors can also occur when copying or deleting files and directories. In this case, DOS will then display an error message. Goraffle will then abort and go to the destination drive. You should then review the contents of the directories where you installed Raffle Do, VB (if it exists) and the Windows system files. These directories should contain the files listed on page 9. Remedies: (1) run Goraffle again to delete files. Then run Goraffle to install files. (2) Use DOS to copy necessary files to destination drive and directories. Do not move any Raffle Do file(s) from the directory where you installed raffledo or change the name of any file(s). Raffledo.exe will not operate properly if a file is moved or its name is changed. - Page 12 - Running Raffle Do (RAFFLEDO.EXE) ------------------------------------- You can run raffledo.exe directly from DOS or Windows. Only run raffledo.exe if all Raffle Do files are installed in the correct directories. See page 9. To run raffledo.exe from DOS: 1. At the prompt of the root directory on the correct drive (i.e. c:>), type WIN X\RAFFLEDO, then press the return key. Note that (X) is the directory path. Example: WIN ABC\RAFFLEDO, where ABC is the directory path. Or, 1. Go to the directory where you installed Raffle Do. At its prompt, type WIN RAFFLEDO. To run raffledo.exe from Windows: 1. In the File or Program Manager, choose Run from the File menu. 2. Type X\RAFFLEDO and click the OK button in the Run dialog box. Again, note that (X) is the directory path. Or, 1. In the File Manager, go to the directory where you installed Raffle Do and double click on the raffledo.exe filename. Or, 1. In the Program Manger, go to the group window where you installed the raffledo.exe icon. 2. Double click on the icon. If you installed Raffle Do on your hard drive, you can avoid including the directory path on the run command line. Add the name of the directory to the PATH command in the autoexec.bat file after installing Raffle Do. Then reboot your computer. See the DOS user's guide for more information on the autoexec.bat file. - Page 13 - SECTION THREE ============= QUICK START ----------- To quickly attain productivity, follow each instruction. After installing and starting the program, the main window with the 4x1UP raffle ticket template will appear on-screen. Produce one template first, then make a template stack. To effectively use Numset, read the entire section, page 23. 1. Set up your laser printer. Make sure it's the active printer and in landscape mode for 4x1UP or portrait mode for 4x2UP. 2. To choose the 4x2UP template, press F3 key. Press the F2 key to return to the 4x1UP template. 3. Choose fonts in the design bar. a. Choose a font. b. View the changes on the on-screen template. 4. Print a sample template. Press F6 key to open the Print One dialog box. a. Enter range of 1 to 1000 (no leading zeros; zero is 0, not 0000). b. Enter a starting ticket number of 17. c. Choose either horizontal or vertical sequential numbers To see an example, press F1 key for Help and search for "raffle ticket sequential numbers". Click the OK button to print out one template. To get a printout of a template with other fonts, follow steps 1 to 3 again. The total time to print a template stack is vital. See page 26 for more information. 5. Once you are satisfied with the appearance of the template, press the F5 key to open the Print All dialog box. If you want to print no more than10000 tickets: a. Enter a number between 0 and 9996 as the "first number". b. Enter a number between 3 and 9999 as the "last number". c. Choose either horizontal or vertical sequential numbers. To print up to 99999 or 999999 tickets, choose Ten Thousands or Hundred Thousands from the Options+Number Format sub menu, respectively. Click the OK button to print out a template stack. Press the ESC key to cancel printing any time while the escape message appears in the "Printing..." message box. Example: To printout 1000 raffle tickets, starting with sequential number 1, enter 1 for the first number and 1000 for the last number. Choose either horizontal or vertical sequential numbers. Click the OK button. For the 4x1UP, a template - Page 14 - stack of 250 templates, each with 4 raffle ticket headings will printout. For 4x2UP, a template stack of 125 templates, each with 8 raffle ticket headings will printout. For instructions on how to customize labels, change the number format or print templates without labels or sequential numbers, see page 16. If you want to change the template position on the page, change the margin settings of the printer. Consult your printer's user guide for more information on changing margin settings. - Page 15 - SECTION FOUR ============= The Main window --------------- The main window is the screen or window that displays at start-up. It remains on-screen until Raffle Do operation is terminated. Users cannot re-size the main window. You can however reduce it to an icon. To do so, click the button in the uppermost right corner of the window or choose Minimum from the System menu. The main window consist of the menu bar, design bar, status bar, scroll bars and an on-screen template. Note that double clicking on any blank part of an on-screen raffle ticket template will display the Print All dialog box. Double click on any part of the background of the template (tan colored) to display the exit option. When the templates are printing, a message box will periodically display sequential numbers currently printing. This informs the user on the progress of the printing process. The menu bar has three commands, each with additional commands, as follows. File Options Help Open Blank Label Index Print All Reset All Labels Keyboard Print One Numbers ON Commands Printer Setup Number Format Procedures Exit Registration Using Help About (Note that Help + Registration is not included in Registered copy of Raffle Do.) The File + Open menu has a sub menu: 4x1UP 4x2UP Numset The Options + Number Format menu has a sub menu: None Hundreds Thousands Ten Thousands Hundred Thousands The File Commands ----------------- Open Open command has a sub menu with three available - Page 16 - templates. The 4x1UP template has four large tickets, each with four labels on its stub. This template prints out in landscape mode. 4x2UP template has eight smaller tickets, each with five labels on its stub. 4x2UP templates printout in portrait mode. The Numset template will print up to 33 labels (sequential numbers with or without leading and/or trailing text) in portrait or landscape modes. Printing Two printing choices are Print All and Print One. Choosing the Print All dialog box displays the Print All dialog box (see page 15 for more details). Choosing the Print One dialog box displays the Print One dialog box (see page 21 for more details). Printer Choosing Printer Setup will open a printer setup Setup dialog box. Use it to make your laser or compatible printer the active printer and to set the printer in portrait or landscape mode. Exit The Exit command displays a message box with an option to terminate Raffle Do operation. The Options Commands -------------------- This menu has tools to customize a template. You an customize or reset labels on raffle tickets stubs and format sequential numbers on all templates. Note that Number Format is the only menu option available for Numset. When an option is chosen, the on-screen template will reflect the changes. The status bar states the current status of all options. Blank Choose it to delete the label with the focus. Label Choose it again to remove this feature. Once this option is turned OFF, then ON, a line will appear in the affected label. After activating the reset option, the blank label option is set to OFF for all labels. The blank label button "BL" is located in the design bar for quick access. Reset All This option will reset every label to default Labels settings. The editing focus will be set to label one. The current font and the number format are not affected. The reset button "RS" is located on the design bar for quick access. Numbers You may not want raffle ticket templates with any On/Off numbers. Choose Numbers On/Off to accomplish this. Choose it again to display numbers. Number This option formats sequential numbers. Choose Format it to see the sub-menu with five number formats. - Page 17 - The number format is the maximum number of digits that appear as sequential numbers. All options, except NONE, have leading zeros. Note that NONE is available for Numset. NONE means sequential numbers have no leading zeros. The following table shows the number format, its actual format and the maximum number. The actual format is the amount of leading zeros, where "X" is a leading zero. Number format Actual format Maximum # None - 999999 Hundreds XXX 999 Thousands XXXX 9999 Ten Thousands XXXXX 99999 Hundred Thousands XXXXXX 999999 When Raffle Do starts up, the 4x1UP raffle ticket template is opened and the number format is "Thousands" (default number format). When Numset is opened, the number format is "NONE" which is the default setting for Numset. The current format is checked in the sub menu. When a new one is chosen, the on-screen template reflects the change. When you print out a template stack, the maximum last number cannot surpass the number format setting. If it does, Raffle Do will state an error and allow you to correct it. When printing raffle tickets, use this option only after careful consideration. Make sure that the template stack will not grow beyond the chosen number format in the future. If so, the original template stack and the add-on to the template stack will have a different number format. This will appear awkward to the customer. The Help Commands ----------------- All help commands, except "About ", will open a help file. The Keyboard command will inform users on shortcut and quick access key implementation. The Commands command displays help on file menu commands. Procedure displays step by step procedures to operate Raffle Do. The Using Help command will open WinHelp and display information on how to use WinHelp. Remember that the help file is context-sensitive for the main window and dialog boxes. The "About" command displays a message box with the product's title, version number and copyright information. The Design Bar -------------- The purpose of the design bar is to customize the template and - Page 18 - allow quick access to frequently used features. When either raffle ticket template is open, you can change fonts; set the editing focus; customize text in a label; delete the contents of a label and reset all label contents to the default setting. Fonts A drop down combination box titled "Fonts:" contains two fonts: helvetica and times roman. The 4x1UP and 4x2UP template have access to helvetica and times roman fonts. Numset accesses only the helvetica font. To choose a font, click on the arrow to display available fonts and then click mouse pointer on chosen font. Or, press the key representing the first letter of an available font. The on-screen template will reflect the change to the new font. ALWAYS choose a font before customizing labels. Changing fonts always reset all labels to default settings. Label The second drop down combination box titled "Label:" will set the editing focus on one of four or one of five labels. Choosing a label will display its text in the text box. You can then customize text in that label. Note that each stub has the same number of labels. Label one is the first label on each stub. Altering label one of stub one will alter the first label of all stubs, and so on. Text Use the text box to enter characters to change the text for the label with the focus. Any character, up to 15, are allowed, except the underline ("_") character. All labels, unless its contents are deleted, will have lines (the underline characters). To change text for the label with the focus, insert text and then press the RETURN key or click on the OK button. Label X of each stub will contain the new text. To make a label appear with only a line, delete all characters from the text box and press the RETURN key or click the OK button. Blank The "blank label" option is available in the design Label bar. Click the button marked "BL" or press ALT + B keys to delete the contents of the label with the focus. Activate it again to turn this option OFF. The status bar states the current status of this option. See page 16 for more information on this option. - Page 19 - Reset All The "reset all labels" option is also available in Labels the design bar. Click the button marked "RS" or press the ALT+R keys to reset all labels to the default settings. See page 16 for more information. When the Numset template is open, the leftmost button is the only available control in the design bar. Notice that the combination box for labels and the text box are empty. The fonts combination box states "Helv" as the font. Once the template is configured, the Numset dialog box closes. To re-edit or completely re-configure a template, open its dialog box again. The only method to open its dialog box is to click the "NM" button or press the ALT+M keys. The Status Bar -------------- The status bar is located at the bottom of the main window. It lists the current status of several of the most frequently used options and features. Instead of opening menus or dialog boxes to remind you of the current status of an option or feature, look at information contained in the status bar. The status bar is useful when making decisions before printing. When either raffle ticket template is open, the following information appears in the status bar (see page 16): BLANK LABEL ON/OFF NUMBERS ON/OFF NUMBER FORMAT THOUSANDS When the Numset template is open, the following information appears (see Numset, page 23): X COLUMNS X ROWS PORTRAIT/LANDSCAPE NUMBER FORMAT NONE Note that ON/OFF will not appear together. Either ON or OFF will appear. Either PORTRAIT or LANDSCAPE will appear also. "X" is a number. The name of the current number format will appear following NUMBER FORMAT. The Print All dialog box ------------------------ Open this dialog box to print a template stack. Choose Print All from the File menu in the main window. Set the range ("first number" and "last number") and sequential number in this dialog box. The unregistered copy has a range of 0 to 100 for all templates. An explanation follows. First Insert the first raffle ticket or Numset number in number the text box with this label. The first sequential number on the first template will start with this number. A valid entry is any number between 0 and 999996, depending on number format. - Page 20 - Last Insert the last raffle ticket or Numset number in number the text box with this label. The last sequential number on the last template will end with this number. A valid entry is any number between 3 and 999999. The number format setting effects the maximum entry allowed for the last number. For example, if the number format is set at "Thousands" then the maximum last number is 9999. See page 16 for more information. Note that the last sequential number is always determined by how many templates are printed. If the formula below does not yield a whole number, then the actual last sequential number is (up to 3) or (up to 7) more than the last number inserted. x = [(last number - "first number") + 1] / t ;where t = 4 for 4x1UP, t = 8 for 4x2UP Numbers Sequential numbers can print either horizontally sequential (descending in a lateral order across a template) or vertically (descending in order through each template). To see an example, press F1 key for Help and search for "raffle ticket sequential numbers". Repeat The repeat option is only available for Numset. You can repeat a sequence of a range of numbers. The maximum amount of repeated sequences is 9999. Click check box to turn ON. A default sequence of "2" (repeat once - printed twice) is set in the text box. You can then set any amount, no lower than "2". To effectively use this option, you must consider the range of numbers (first and last numbers entered in this dialog box), the number of columns and rows chosen per Numset template and the Skip option (if it is turned ON). The amount of columns multiplied by rows yield the number of cells per template. If the Skip option is ON, only odd or even numbers will make up the range of numbers. Therefore, you can calculate the number of templates that will print out. Example: A programmer has designed software for use in-house. The program is contained on 3 diskettes. 11 copies of the program must be issued company-wide. The programmer decided to use self-adhesive labels with 3 columns and 11 rows of labels per sheet (33 labels total per sheet). One template is needed. - Page 21 - Numset is configured to have 3 columns and 11 rows per template. The leading text is "Disk". The trailing text is "of 3". In the Print All dialog box, a range of 1 to 33 is chosen. The Skip option is OFF. The Repeat option is ON and set to 11. One template will print out with 3 columns and 11 rows of numbers, each row numbered 1 to 3. This label will appear on each self-adhesive label: Disk X of 3 ;where X is a sequential whole number between 1 and 3 Skip The Skip option is only available for Numset and allows you to print either all even or all odd numbers. Check the checkbox to turn this option ON.To print all even numbers, set the first number in the Print All dialog box to an even number. To print all odd numbers, set the first number to an odd number. Note the total number of cells per template and the repeat option, if ON. Set the last number accordingly if you want it to print out. Command Click the OK. button to printout a template stack. buttons Click the CANCEL button to cancel this process. Clicking either button will close the dialog box and reset (blank) the text boxes. The Print One dialog box ------------------------ An existing template may become unusable. Instead of printing another template stack, use Print One to print a replacement template. Also use it to print a sample template (see Quick Start section, page 13). To open this dialog box, choose Print One from the File menu. Set the range and the "start at" number in this dialog box. This dialog box is only available for raffle ticket templates. An explanation follows. Range Insert the first and last sequential numbers of the affected template stack. A valid entry for the first sequential number is any number between 0 and 999996, depending on the number format. A valid entry for the last sequential number is any number between 3 and 999999, depending on the number format. The range is required to correctly match sequential numbers printed on the single template with the sequential numbers on the existing template stack. The number format setting effects the maximum entry allowed for the last number. For example, if the number format is set at "thousands" then the maximum - Page 22 - last number is 9999. See page 16 for more information. Start At Insert the top, leftmost raffle ticket number in the text box with this label. The first sequential number on the first template will start with this number. Note: Ensure correct entries for the range and "start at" number. Get the range by finding the first and last templates of the template stack with the unusable template. Enter the top, leftmost sequential number of the unusable template as the "start at" number. Numbers Sequential numbers can print either horizontally sequential (descending in a lateral order across a template) or vertically (descending in order through each template). To see an example, press F1 key for Help and search for "raffle ticket sequential numbers" Command Click the OK button to printout a template buttons stack. Click the CANCEL button to cancel this process. Clicking either button will close the dialog box and reset (blank) the text boxes. - Page 23 - SECTION FIVE ============ NUMSET ------ Numset is an automated numbering system. Numset is a small scale alternative to high priced numbering machines and can perform many of the same tasks. - You can sequentially number any sheet that will run through you laser or compatible printer. The range is 0 to 999999. Number documents, self-adhesive labels, pictures, tickets, forms, etc. - Each page or template can have a maximum of 33 numbers in portrait mode and 32 numbers in landscape. Print up to one million numbers total. - You can repeat a sequence of numbers up to 9999 times. - You can skip a number (print only all even or all odd numbers). - Numbers can have the same type of number format as raffle tickets (leading zeros without "No.") - All numbers can have leading and trailing text. Designing a Numset template is a straightforward process. Choose Numset from the File + Open sub menu to open Numset. Its dialog box appears. You must configure a template, which consists of cells. A cell is similar to a cell in a spreadsheet. One cell is the intersection of one column and on row. To configure the template: 1. Insert the number of columns one template will have, then the number rows. The maximum number of columns for portrait mode printing is three; eight for landscape. The maximum number of rows for portrait mode printing is eleven; four for landscape. Examples: 1. If you want to place one number on a page, centered near the bottom, then the template will have one column and one row. 2. To print a number on a plugger (a big ticket the size of 1/4 a letter size page), simply state two columns and two rows if you will paste four pluggers on a page and then print them. You should, of course, print all pluggers, number them and then cut each sheet into 4 pluggers. 3. If you want to number self-adhesive labels, count the numbers of labels on one sheet, treating each label as a cell. A sheet of 33 labels with 3 across and 11 down is simply 3 columns and 11 rows (a total of 33 cells). 2. Insert the left and top coordinates for the sequential number in each cell. You do not have to literally insert coordinates for every number on the template. Set coordinates for one - Page 24 - number, the uppermost left one, and the coordinates will be the same in all cells. The maximum setting for the left coordinate is 0.25 " from the left edge of the cell and 0.25" from the right edge of the cell. The maximum setting for the top coordinate is 0.25" from the top edge of the cell and 0.25" from the bottom edge of the cell. Enter both left and top coordinates in inches. Note that all tickets or labels must be equally spaced on the page. Numset equally spaces its numbers. 3. Each number can have leading and trailing text. Leading text is text that precedes the number. Trailing text is text that follow the number. A maximum of 15 characters for either is allowed. You do not have to enter a space at the end of the leading text or preceding the trailing text in order to separate text and numbers. Numset automatically does it. Note that sequential numbers alone or sequential numbers with leading and/or text is called a label. Leading and trailing text is useful when you want to inform a customer about the name or total quantity of the product that is numbered. Example: Disk 1 of 3 ;where "Disk" is leading text and describes the type or name of a product, "1" is the sequential number and "of 3" is the trailing text and describes the total quantity. 4. Set the mode of the on-screen template to portrait or landscape. You should consider which mode to use before stating all other details. Remember to set you printer mode to match the mode set here. 5. After configuring the template click the OK button or press ALT+ K keys. The on-screen template will be configured as you designed it. The red lines represent borders of each cell. The red lines will not print out when you print templates. The vertical red lines only appear if their are 2 or more columns. The horizontal lines only appear if there are 2 or more rows. If you placed the left or top coordinate beyond its limits, an error message will display then allow you to correct the error. Note that leading and trailing text with many characters, as well as long number formats, may expand the label beyond valid limits. Review the on-screen template and ensure that the label is correct before printing. Numbers are represented by an uppercase "X". - Page 25 - When Numset first opens, its number format is set to NONE. To change it, choose Number format from the Options menu. The template will display the label with the updated format. See page 13 for more details. If the new digit format extends the label beyond its valid limits the new number format is dropped and the last valid one is chosen. If the number format is NONE, the position of the labels will change depending on the amount of digits of the last number printed. Numset prints its labels left justified. Make sure there is enough space per cell to account for this or else labels may overlap cells or not print at all. You may want to re-edit or design a new template. The Numset dialog box must be opened again. To open the dialog box again, click the "NM" button on the design bar, press the ALT+M keys or RETURN key. Once you are satisfied with the template layout, start printing. Choose Printer Setup and set the printer mode to match the page mode. Choose Print All from the File menu or double click on the on-screen template. Insert first and last numbers, repeat and skip options if necessary, then click OK button to print. See Print All dialog box, page 19 for more information. - Page 26 - SECTION SIX =========== PRINTERS -------- Raffle Do is a printer intensive application. Close all other programs before printing a template stack. Once printing begins, Raffle Do will not yield operation long enough to operate another application. Raffle Do supports ALL laser printers that MS-Windows 3.0 and higher support. Raffle Do will print templates on Ink Jet and Bubble Jet printers also. For raffle tickets, use the Print One option to get a template sample. The automatic feed setting of your printer is recommended. You might prefer to print templates on stock heavier than 20 to 50 Lb. paper. Most light duty laser printers force you to use the manual feed for heavy stock paper. To use the manual feed, simply follow the instructions for your laser printer's user guide and the guidelines suggested in the Windows user's guide. Next, choose printer setup from the File menu of Raffle Do. Click the setup button in the printer setup dialog box in Raffle Do. Choose manual feed in the printer dialog box for Windows 3.1. If you have Windows 3.0, set the manual option by opening the "printers" icon in the Control Panel. Consult the Windows 3.0 users guide for more information. Additional Do's and Don'ts: - Make sure that your laser printer is active. - Make sure your laser printer is set to correct print mode (portrait or landscape). - Set all margins on your laser printer to 0.25" or zero. Change the margin setting of your printer to adjust the ticket heading placement on the page, if necessary. Consult your printer's user guide for more information on setting margins. - ALWAYS use the Windows Print Manager or a compatible print manager with its window setting for minimum. This will give you more control when canceling a template stack printout. You also can easily switch to the Print Manager to view the progress of document printing. - Make sure that the printer queue is empty before printing with Raffle Do. Open the Print Manager window to check for any documents. - Make sure that no other application will send a document to the printer while Raffle Do is printing. - Use only letter size paper for templates. Timing ------ The total time to print a template stack is helpful when managing - Page 27 - resources under Windows. Some templates may be large, which may take a long time to print. The speed of the computer and the page per minute speed of the printer will determine the amount of time it takes to print out a template stack. Windows 3.0 and 3.1 handle the printing process differently. Windows 3.0 will send documents to the printer almost immediately after configuring them. Windows 3.1 will configure all documents in a temporary file, then print all of them. This allows Windows 3.1 to configure documents much quicker and return control to the user while the document prints. But a large template stack may not allow sufficient control of other resources. Below are several timed template stack print outs. The test equipment was a 386SX-16MHz IBM compatible PC without a co- processor or any custom peripherals or software. The PC has 2MB RAM and a 40 MB hard drive. This is the basic minimum set up for Windows. The printer used is a Postscript laser printer with 3MB memory on an internal PC board. Its maximum output speed is 6 PPM. Of course, faster PCs will send templates to the printer at faster intervals. For large template stacks (5000 or more tickets) a very large amount of RAM or hard disk free space may be required unless you send a series of smaller template stacks to the printer. Always wait until the printer queue is empty before sending additional templates to the printer. Sample times under Windows 3.0: With the 4x1UP template opened, Raffle Do sent one template every 6 seconds to the printer. Therefore, a maximum of ten templates per minute is transferred to the printer per minute. While printing 500 tickets (125 templates with horizontal numbers chosen), the following times were recorded. The print manager stated the entire document (template stack) was 77 kilobytes. The 4x2UP templates had similar times. 0:00:00 printing process initiated 0:00:05 print manager icon appeared on-screen 0:00:30 first template printed 0:20:30 last template printed Sample times under Windows 3.1 As mentioned earlier, the printing process in Windows 3.1 configures a document in a temporary file, then prints it. The total time to print a template stack is longer, but control is returned to the program faster. While printing the same 500 tickets, with 4x1UP opened and horizontal numbers chosen, the following times were recorded. The print manager stated the entire document was 225 kilobytes. The 4x2UP templates had similar times. - Page 28 - 0:00:00 printing process initiated 0:00:10 print manager icon appeared on-screen 0:04:00 first template printed 0:24:00 last template printed A Numset template stack print out under Windows 3.1 was also timed. The template was configured with 3 columns, 11 rows, no leading or trailing text and in portrait. The number format was none. Skip and repeat was OFF. While printing 330 numbers (10 templates) the following times were recorded. The print manager stated the entire document was 53 kilobytes. Various other Numset configured templates has similar times and consisted of similar size while in the print manager. 0:00:00 printing process initiated 0:00:10 print manager icon appeared on-screen 0:04:10 first template printed 0:05:30 last template printed Escape Printing --------------- A message box appears when the OK button is clicked in the Print All or Print One dialog box. It states the current sequential number printing out and the message "Press the ESC key to cancel". Raffle Do is printing templates while this message box is on-screen. For horizontal sequential numbers, the current number is the last or rightmost sequential number per template. Therefore, on 4x1UP templates, current numbers progress by a factor of four. 4x2UP current numbers progress by a factor of eight. For vertical sequential numbers, the current number is also the last sequential number per template. It is found by subtracting the "start at" number from the "last" number and adding one [this is (a)]. Divide (a) by the number of tickets per template [this is (b)]. Then, subtract (b) from (a). This is the first current number to appear. Following numbers increase by a factor of four or eight, depending on the raffle ticket template used. When printing Numset templates, the current number starts with the last number in the last cell on the first template. Following numbers increase by a factor of the total number of cells, assuming Repeat and Skip are OFF. Press the ESC key to cancel template stack printing and return control to the main window. Raffle Do will permanently halt and delete printing of the current template stack. If your printer has on-board memory, then you may have to discard the template stack. If Windows stores the template stack in a temporary file, the file will transfer data to the printer when you cancel the printing process. The data will automatically move into the on-board memory and initiate the printing process. - Page 29 - If you do not use a Print Manager, you may have to discard the template stack. Consult the user's guide for your printer for more information. Networks -------- Raffle Do can operate within any MS-Windows 3.0 and higher supported network. Raffle Do version 1.0 is a single user software. Therefore, follow the MS-Windows guidelines for using single user applications on networks. Ensure that the network printer's queue is empty and that no applications send documents to the printer while Raffle Do is printing. Printing and Fonts ------------------ Raffle Do has two available fonts: helvetica and times roman. Windows 3.0 and 3.1 have different actual names it sends to the printer for both. Windows 3.0 states "Helv" for helvetica font and Windows 3.1 states "Helvetica". Windows 3.0 states "Tms Rmn" for times roman font. Windows 3.1 does not support times roman font. An almost identical font is "Times". Raffle Do automatically searches for the correct name used for helvetica and sends it to the printer. Raffle Do will automatically send "Tms Rmn" to the printer under Windows 3.0 and "Times" to the printer under Windows 3.1. When the printing process is initiated, a message box may inform you that the current font chosen in Raffle Do is not available on your printer. If you do not want to print templates in the default font of the printer, you can choose the remaining font from the design bar, if available. In order to have these fonts available, make sure they are installed. You should add helvetica and times roman fonts to the group of available fonts in Windows if they are not installed in the Windows directory. The Windows 3.0 diskettes, number 5 and 6 on 3.5" diskettes, have these fonts. Consult the Windows user's manual for instructions on how to install fonts. - Page 30 - GLOSSARY ========= Body the part of a raffle ticket that contains information on the event or occasion; usually text. Controls objects displayed on the screen, usually in a window or dialog box. The basic controls in Raffle Do: Command buttons push-button objects that execute an associated command (i.e. "OK", "CANCEL") Menu commands menu contents that execute associated commands (i.e. "File", "Options") Labels textual headings for a control Text box a box that displays characters the user inputs through a keyboard Dialog box a window that displays and request information. The dialog box then closes and executes code based on the information stated and/or chosen. Focus when a control is highlighted (has the cursor within it or its borders are outlined) and can immediately receive input from the user. Labels for raffle ticket templates, a label is a customized object, excluding sequential numbers, that contains text (i.e. "Name ______________"). For Numset, a label is a customizable object within each cell. The Numset label is a sequential number alone or with leading and/or trailing text. Main window the window or screen that displays when Raffle Do starts up and remains until operation is terminated. Sequential numbers that progress in a forward count. For an numbers explanation and an example for raffle ticket sequential numbers, press F1 key for Help and search for "raffle ticket sequential numbers". Numset sequential numbers can have the same number format range as raffle tickets or none at all. They are not preceded by preset text unless the user adds it. Stubs ticket heading minus the bottom sequential number. See definition for ticket heading. Templates a letter size sheet with ticket headings or cells of numbers. Raffle Do offers 4x1UP and 4x2UP - Page 31 - raffle ticket templates with headings. 4x1UP means there are 4 raffle tickets across one row on a page. 4x2UP templates have eight raffle tickets, with 4 tickets across 2 rows on a page. 4x1UP templates are printed in landscape mode; 4x2UP are printed in portrait mode. The Numset template has cells of numbers. Template all of the templates, from the first to last stack printed in one session, become a template stack. Template stacks can have more templates added to them to increase the size of the stack. A raffle ticket template stack is characterized by having the same headings and number format. A Numset template stack has the same label (the same number format with identical leading and trailing text). Ticket print at the top of the template. Includes all heading visible labels and the sequential numbers. A typical ticket heading appears on the on-screen template at start up. copyright, 1992 Philip Rodgers Jr. All rights reserved.